DOD Policy (aka Deposit Open Date Policy)
By Jodee Pring, Board member
Happy Fall everyone!! The weather has been getting cooler, the leaves are starting to turn brilliant colors and there has already been some snow in the high country. The board has been busy this summer lining up some fantastic trips for the 2007-2008 ski season. It’s going to be a great year!!
Those of you that were members last year remember that the board instituted a new policy concerning deposits, the deposit open date policy or DOD policy for short. Well, some very positive feedback was received concerning that policy so the board decided to do it again this year.
Before the DOD policy was established, when a member was interested in going on a ski trip with the club, a deposit was made to “hold” that member’s spot on the trip. The deposit could be made any time prior to the date of the trip, including at the annual Chili Supper. The board found that some folks signed up for too many trips too early, ultimately creating uncertainty about final head counts for our trip captains and refund puzzles for the Board.
So the board instituted the DOD policy and here is how it works. The trip captains for each of the trips will only accept deposits for their trip on the designated deposit open date. Those deposit open dates coincide with our meeting dates (1st and 3rd Thursday of the month) and are as follows:
Winter Park - October 20 (Chili Supper)
Jackson - November 1
Crested Butte - December 6
Steamboat - January 3
Arapahoe Basin - February 7
So what does this all really mean? This means that at the Chili Supper, you will be able to make a deposit on the Winter Park trip only. The trip captains for the other four trips will have an expression of interest list for their trips. If you are interested in any of the other trips, please put your name and phone number on that list. Then when the deposit open date comes up for the trip in which you are interested, you must pay the deposit to hold your spot for that trip. Please be aware that your name on the expression of interest list will not guarantee you a spot on the trip. Only your deposit can do that. Then you must pay the balance of the trip cost by the final payment due date.
With this policy in place, it will provide ample time and opportunity for members to plan and budget for those ski trips throughout the year. Please also be sure to review the refund policy that iaccompanies your membership form.
If you have any questions concerning this policy, please feel free to contact me at 637-6944 or talk to any of your board members.
See you at the Chili Supper on October 20th!! It will be SPOOKTACULAR!!
